PC World - “ReVu.Me Collects Team Input on the Fly”
" ReVu.Me provides a great, feature-rich platform for gathering input from a large number of concerned parties. That it’s free is the icing on the cake. " Full Story Here.
In one of our recent posts we discussed how hard it is to get feedback from your team on a document.
A couple times a week, I get an email from my team asking for my thoughts on a document.
Here are some examples from this week:
Every time, it’s the same thing. An email with an attachment – you know the drill. Sometimes, I get an invitation to a screen sharing session to review a draft of the document.
It should be a lot easier to preview and mark up an office doc, adobe doc, url - even video and audio.
Well Today - It Just Got a Lot Easier - With ReVu.Me
ReVu.Me is a cloud service that requires no registration, nothing to download and it’s absolutely free. Our service is incredibly easy to use and absolutely secure.
With ReVu.Me your entire team can:
All you need to do is:
ReVu.Me will instantly create a cloud “session” where all your team members can collaborate at the same time or at their earliest convenience.
Alternatively you can start a ReVu.Me Session via an email.
Just attach a document, address the email to your team members and cc firstname.lastname@example.org - that’s it.
We’ll automatically create a new ReVu.Me Session in the cloud and invite all of your team members - the document is instantly available. Nothing to download, no flash, no registration & absolutely Free.
Designed for Business Users - Not Geeks (no offense)
ReVu.Me is packed with features but incredibly simple to use. It tracks every members comments across each version and manages simple revision tasks. It even sends a PDF to your inbox with all of the comments in the margin.
Manage Multiple Documents and Teams with ReVu.Me Pro
With ReVu.Me Pro - you and your team can collaborate on multiple documents in a single session and manage teams to make the invitation process even quicker.
Here’s a summary of the differences:
Go to ReVu.Me and and give it a try today - it’s better than sending attachments in email or waiting for your team to show up on a webcast.
Many of our users manage thousands of projects per year across their various teams. Some are looking to adopt agile methodologies while others continue to use traditional management techniques.
These teams face the following challenges:
Our New Advanced Project and Resource Management Features were designed to meet the challenges of these power users. Let’s take a look.
Our new dashboard view gives project leaders and their teams all the data they need to determine which projects are ahead of plan, which are on plan and most importantly, which are behind schedule.
Here’s how it looks at the top level…
First, let’s take a look at the New Menu:
There are now 5 different “view selections” users can select:
This new “Status” dashboard view provides at-a-glance statistics on all of your projects.
Dashboard Field Details
The new “Status View” gives you a ton of project detail at a glance:
You’ll notice that projects are grouped by category (which is set by using our project tagging feature). We show you the project name, the start date, end date, progress (% of days elapsed), a burn down chart, projected hours, estimated hours and hours worked.
We also give you an estimate of the days left and a projection on whether the project will complete ahead of time, on time, or behind schedule. We make these projections using the “burn down” chart.
Burn Down Charts with a Single Click
If you’re an agile team, you’ll love our new burn down features. Not only do we include a burn down sparkline in the dashboard; we also allow the user to view a fullscreen burn down by simply clicking on the sparkline within the dashboard.
It looks something like this…
Expanding and Collapsing Groups:
You can easily collapse and expand project groups using the + and - indicators next to the group as shown below:
User Customized Field Selection:
Users can chose the fields they’d like to see using the field selector:
You can chose the default fields (in the bottom left corner) or simply toggle on/off the fields you want to see in your status report.
Editable Detail Data Within Status View:
Click on an item within the “Status View” to edit the field. See the example below - changing the project due date:
Further Customize Views with Advanced Filters:
Users can quickly set filters to include exactly the projects they need. Simply click the filter button to select the projects of interest.
Users can select only projects they own, active or archived projects. They can also add virtually unlimited tags (which designate project groups) to include in their dashboard.
These filters persist across views for convenience. Give it a try.
Our new task entry has added a variety of ways to track the time worked toward completing the task. Let’s take a look at the screen and review a variety of methods for estimating and tracking time…
Let’s look at the new time logging features first….
This new “time entry section” allows users to enter the estimated hours to complete the task. They can then track hours worked in any of 4 ways:
If you choose to use the task timer, just click the “Start” button and you’ll see the following:
The yellow indicator in the footer gives the user an indication that a timer is running on some task they started. Clicking on the yellow indicator brings the user right to the task w/ the timer running.
It’s also notable that every action taken on this task (changing estimates, logging time, etc.) is logged in the task’s activity stream (lower right corner).
We’ve given you all the tools you need to make time tracking as simple as possible while capturing the data your project managers and team leaders need.
Task Progress Bar
The Progress Bar operates in three modes:
Here’s how the first two options work:
Finally, if you move the slider bar to a % complete and there is no estimated time, the slider will ask for a time left to complete and auto-fill both the Estimated and the Actual Time (see below):
Managers and team leads are constantly looking for a simple tool to understand their teams’ workload and availability over a given period considering both active projects and those that are planned.
Our new capacity management feature allows team leaders to do this in three easy steps:
To Create a Team, just click “Teams” on the main menu and then click “Add Team” and add your members to the list.
Setting Team Capacity
The “Team” editor has three buttons in the upper right corner (see below).
If you’re a team administrator, you’ll see two new buttons:
To set one or all of the team members weekly hours of capacity, simply click the “Set Capacity” button.
The “Capacity Editor” allows the user to set the default hours of availability every week which will automatically fill each week going forward. Users can then modify availability in any given week based on vacation, or other interruptions to the normal work week.
Setting Default Capacity
The “Default Capacity” is the expected hours of availability to be used for a normal work week. We use it to populate the actual user’s capacity for each week going forward. Default capacity is set for each member on the team. The default is 40 hours.
Setting Capacity for a Certain Week:
If you need to adjust a users availability due to vacation or any other week, simply go to the week affected and enter the appropriate values. They current week is always highlighted but you can get to any week by simply dragging the “week” bar right or left or simply clicking on a week number along the top.
Team member capacity can be set and edited by any team administrator.
This new features allow team leads or any team administrator to maanage their available hours and evaluate the impact using our capacity report.
Team Capacity Report
With the click of a button, team leaders can quickly inspect their teams availability now and in the coming weeks and months.
Just go to the “Team” view and click the “Capacity Report” button. You’ll get a report that looks like this:
This new report gives you an up to the minute view of both team availability and individual team member availability.
The user can set the date range for the analysis in the upper left corner:
Once the date is set, you’ll see summary data for teams at the top of the report (see below):
If the team has available capacity, you’ll see those numbers in “green”; “Red” indicates a shortage of availability (or over-commitment) .
The next section breaks down individual team member capacity in graphical and tabular form. (see both examples below):
Again - “Green” indicates availability; “Red” indicates over-commitment.
Our new advanced project and time management features were designed to meet the challenges of team leaders and power users.
Our approach can be used by a spectrum of users who range from those who just want to add lightweight task completion to their current projects; to experienced Agile teams who need combined burn-down and capacity monitoring capabilities.
As always, we capture powerful team and project management concepts and package them in an easy to use platform that your team will actually like using.
Better project predictability by providing team leads the tools needed to adjust mid-course and better achieve their objectives.
The volerro user base is awesome. They are constantly providing insight that helps our company make our product even better.
We had a little time on our hands over the Thanksgiving holidays so we thought we’d add a couple cool new features based on customer feedback from some of our power users.
First off – we have added a “Task View” to the top level dashboard to show you all tasks across all projects. By default, we set the filter on these tasks to be all tasks assigned to you that are incomplete. This creates a nice concise “Work Queue” with all your near in tasks. This enables you to prioritize and get work done on time. It looks like this:
Now there’s a single place where you can view and manage all of your tasks across every project. In our upcoming release we’re adding time management to tasks – stay tuned.
The number of projects managed in Volerro grew by 1800% in the second half of 2013 – some of our customers manage 1000’s of projects every year. For those folks, we’ve added filters to help them build dashboard views that are concise and effective.
Let’s take a look at the new filtering feature:
Large organizations tend to group projects by business line or product line. In those cases we recommend using “Tags” to group projects on the dashboard and for reporting purposes.
Our new filtering feature adds the flexibility to look at projects the way you like. When you complete a project don’t forget to mark it “Archived” – when you do, the project moves to your archive but it is still available for years for your review.
That way, when you’re trying to figure out what you did on a seasonal project next year – you’ll know exactly what you did last year. It’s a built in asset/document management system with full search capability connected directly to the same platform you use for content production and project collaboration.
We introduced project templates this summer to help users who wanted to create new projects using pre-defined structure. Say, for example, that every project needs a budget spreadsheet (excel document) and a creative brief (word document) and has 4 project milestones: kickoff, concepts, drafts, and final. And that each of these milestones need to be completed a certain number of weeks prior to the project due date.
Here’s what that project would look like:
I’ve created a project with a due date of 12/31/2013 and each milestone is 1 week prior to the next. I’ve added the required kickoff documents – I could even add team members.
Now I make this project a template by selecting “Create Template Project” from the Project menu:
Now that you’ve created a template for a certain type of project, let’s create a new project from that template. Just click “Add Project” and select the “From Template” option:
You’ll see a list of all your templates with an option to create a new project:
You’ll see the “Creative Template” at the top of the list. When we select it, volerro creates a new project for us – the due date is set to the original due date of the project from which the template was created. All we need to do is set that due date to our actual due date (Say January 31, 2014):
That’s it! We’ve now created a project with all the required draft documents and the milestones are set relative to the due date automatically. Take a look:
With these new features, you’ll be able to quickly identify things that need our attention with task queues; create concise dashboards using our new filters; and create date-driven project templates for each high volume project type on your list.
We hope this helps you get your work done faster leaving more time for holiday cheer!
Two or three times a day, I get an email from someone asking me for feedback on a document.
Here are some examples from this week:
Every time, it’s the same thing. An email with an attachment – you know the drill.
I open the document (office doc or adobe doc if it’s something from a creative) and I start to figure out where to make comments. Then I might forward the doc and my comments on to a few others on my team to get their feedback prior to sending it back to the person who originally requested the feedback.
The comments of others become new versions of the original file with their additional comments. When I finally get all of my team’s feedback, I send the entire mess off to the poor soul who made the request in the first place.
Now the author is stuck collating all of these comments to actually use the feedback to revise the document. Sometimes the process starts all over again with the new version and maybe even a different group of people.
It shouldn’t be this hard!
Well stay tuned, starting very soon, Volerro is putting an end to this chaotic process.
We’ve been working on an exciting new product to help teams review documents together and collect feedback efficiently; in real-time or asynchronously over the entire revision episode.
By the way, it will handle office docs, adobe docs, images, video, audio even web url’s.
Oh, did we mention that it was Free?
At Volerro, we’re always looking for ways to help our customers simplify the way their teams work together. We’ve recently updated our popular PowerPoint Slide Library feature to make it even easier to use.
With our Slide Library Feature You Can:
Let’s take a look at some of the key features:
Let’s take a quick look at how easy it is to get started:
Uploading and Converting:
To get started, just drag and drop a PowerPoint slide deck into Volerro. We automatically detect that it’s a PowerPoint and we’ll ask you if you want us to automatically break it into individual slides.
While we’re breaking the deck into individual slides, we’re also full text scanning each slide and indexing the results so they’re available for search. We’re also creating an HTML5 compliant preview for each slide.
Previewing and Sorting:
Now let’s see how our library looks. To access the Content View, click on the Content View icon. The Content View presents you with a horizontal, visual layout of all your boards and content.
Having trouble seeing the slide visuals clearly? No problem. You can choose Small, Medium or Large slide views via the icons at the top right.
Within this view, you can drag and drop slides to reorder them:
Setting Tags, Meta Data and Searching:
Tags and other meta data can be assigned to individual slides or all slides in a given “board”. Just click on the slide of interest and you’ll see a preview screen. Slide up the “information” panel and you can quickly add tags, compliance codes, expiration dates and other important information.
Now add your Meta data to help others find it and keep it up to date.
Now your slide(s) is ready to be found by your team members using our advanced search. You can search full text, by tag, by file-type and many other parameters.
Building your Custom PowerPoint Presentation:
To make copies of all slides within a board in order to create a new presentation, select the Copy All option from the board’s dropdown menu. Or, you can copy individual slides by dragging and dropping them into the copy zone:
From the copy zone, you can move the copies into another board or project. You can also reorder the slides from right inside the copy zone via drag and drop prior to placing them in your desired destination:
Remember that all copies of every slide link back to the original master slide. So a change to the master will propagate throughout the system wherever that slide has been used.
Combining and Downloading Your PowerPoint File:
Now you’ve found the slides you need and have them in the exact order you desire. All you need to do is combine these slides into a single PowerPoint file. We’ve made it a menu item:
Simply select the board that contains your presentation and select the “Combine into PPTX” menu item. We’ll combine all the slides and download it to your desktop in an instant.
Now, building PowerPoint slide libraries and presentations inside Volerro is easier, faster and more user-friendly than before.
And Sales teams and other departments can be assured they always have the latest and greatest content available from Marketing, without having to do a thing to get it.
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So, you have all of these projects going on – loads of content, multiple project teams, and numerous cross-enterprise projects. You’d probably like the ability to organize all of them on Volerro in the same way they actually relate to one another, right?
Volerro recently introduced a Nested Project feature within its content collaboration platform. Nested Projects are a hierarchy of projects, and are a great way to organize and collaborate on large-sized projects, multiple brands, marketing efforts, national sales efforts, etc.
A Nested Project is created in the same manner regular projects are created, with the exception being the initial project contains no boards. So, when creating that first, top level project, simply enter the project name and image for Step 1, and skip Step 2 by clicking “Next”. Step 3 you’ll invite team members, and then select “Finish.” You have just created your top-level “shell” for the Nested Projects you’ll create within it.
When you click back into this Project from the Dashboard, you will be presented with an option to create either boards or projects:
Here is where you can start to build your project hierarchy. By selecting the “Add Project” option here, you may create additional projects with boards, all within or “under” that top-level project “shell” you created.
As well, those projects within may include projects with boards, and so on. Visualize an org chart, and you’ll understand the structure of nested projects.
From the dashboard, you’ll note the visual cue for nested projects are the layers behind the top layer (whereas regular projects have just one layer). See below:
Just as a Nested Project can have multiple levels or tiers within, all calendars associated with each of these projects also roll up inside that top project. So, when at the top level, and choosing the Calendar View, you can view milestones for all projects within.
Now projects “within” projects and large numbers of projects can be easily organized, managed and collaborated on inside Volerro.
Pretty cool, huh?
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As our user base grows, we’re getting asked more and more to integrate to our clients’ application ecosystem. To meet this need, we’ve launched our new restful API that can be reached at the following endpoint: rb.volerro.com/api.
Obviously, you’ll need valid volerro account credentials to access the API. Our API is available to both our trial and paying members.
The API allows our development partners to:
Interact with Projects:
Interact with Boards inside a given Project:
Interact with Content inside a given Board and Project:
Add Comments to a Project, Board, Card or Piece of Content
Interact with Cards and Tasks:
You’ll notice that our API follows the pattern:
Let’s Try an Example:
Say we wanted to add a comment to a piece of content in a project.
We’d make the following API calls to add the comment:
1. Call the “List Projects” API
The Call: https://rb.volerro.com/api/project/list
This will bring back a JSON list of all projects and their associates names and ID’s. Just select the ID of the desired project then…
2. Call the “List Boards” API with the ID of the Project of Interest
This will bring back all of the boards in the project and their associated names and ID’s . Just select the ID of the desired board then…
3. Call the “List Contents” API using the ID of the Board of Interest
This will return a list of all content along with their names, types and ID’s. Just select the ID of content to which you want to add a comment, then…
4. Call the “Add Comment” API with the ID of the Content
That’s it…you’re collaborating on content in Volerro!
This is a simple example, there’s much more you can do using the API. Please remember that we’re constantly adding to our feature set so our API will grow accordingly.
Check out our API at rb.volerro.com/api and see how easy it is to integrate your systems to Volerro.
A couple weeks ago, we introduced our Task Management, Milestones and Calendar View. This week, we expanded our Task functionality by introducing a Task View of a project, along with detailed Filtering.
To get to the Task View, select the “Task View” icon. The Task View allows users to view all tasks across all boards within a single project.
Once inside the Task View, users can apply a number of Sorts and Ordering to Tasks.
For example, you can choose to group the tasks by board, or ungroup to view a complete laundry list of all tasks.
You can Sort by the order they were defined within the boards, or by Due Date or Assignee; by Ascending or Descending Order; or you may also choose a combination thereof.
Clicking on any task brings up the task window, where you can edit any task attributes. You may drag and drop tasks to reorder as you see fit, if the drag and drop icon is active.
Volerro also provides the ability to choose what Tasks users want to see within the Task View by applying Filters.
The Filter allows users to view Tasks by user (assignee), by color (the category of task as defined by your team/organization), and by time window (Due in Next Day, Next Week, Next Month, or Past Due).
The Fields button allows users to Show/Hide specific data attributes of tasks in view.
Users can select task attributes such as: Assignees, Document, Due Date, Last Modified By, and Status.
The Filters, once set, will carry across all projects in Volerro. The Fields, once set, apply only to the Project you are in.
The Task View makes it even easier to manage projects, keep team members on track, and identify areas that need extra attention. People and projects are moving fast. Volerro can help you stay ahead.
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